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Gentlemen:
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XX Building Administrator gave us a final notice today:
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1) They want us to inform their office if we want to renew our contract of lease before Wednesday next week (February 22nd)
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2) Should we fail to notify them before the said date, it will automatically revoke the right to renew the Contract of Lease. We will have to make necessary preparation to vacate the said premises on or before March 9th (10 days prior to the expiration of the Contract of Lease).
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NB: 1) Expiration of the Contract is on March 19, 2012.
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2) It is stipulated in the Contract that we should inform the landlord 3 months prior to the expiration of the Contract if we wish to renew the Contract of Lease. The landlord has already given us a big leeway.
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3) The landlord will not agree to an extension of one or several month/s. The minimum of period of lease is one year.
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This is an urgent matter. We are running out of time. If we are unable to act on this matter before next Wednesday, the Dalian branch office will face a precarious consequence. Hoping for your immediate attention of this matter.
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